Privacy Policy

1. Introduction

WH Photography (“we”, “our”, “the studio”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you visit our website, book a session, or communicate with us.

By using our services, you agree to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

2.1 Personal Information

Provided directly by you:

Name
Email address
Phone number
Billing or payment details
Session‑related information (location, preferences, notes)

2.2 Usage Data

Collected automatically when you interact with our website:

None

2.3 Images & Media

Photographs taken during your session may contain identifiable personal information. These are handled with care and used only as described in our Terms & Conditions or as agreed in writing.

3. How We Use Your Information

We use your information to:

Process bookings and communicate with you
Deliver galleries, invoices, and session details
Improve our website and services
Maintain internal records
Send updates or promotional content (only with your consent)

We do not sell or rent your personal information to third parties.

4. Legal Basis for Processing (GDPR‑friendly)

We process personal data under one or more of the following bases:

Contractual necessity — to deliver the services you request
Legitimate interests — improving our services and protecting our business
Consent — for marketing or optional communications
Legal obligation — where required by law

We may share your information only when necessary:

With secure third‑party services (e.g., gallery hosting, payment processors)
With assistants or second photographers working under our direction
When required by law or legal process

All third‑party partners are expected to maintain strong privacy and security standards.

6. Data Storage & Security

We take reasonable technical and organisational measures to protect your data, including:

Encrypted storage where applicable
Secure backups
Limited access to personal information
Use of reputable hosting and payment platforms

No system is completely secure, but we work to minimise risk.

7. Retention of Data

We retain personal information only as long as necessary to:

Provide services
Maintain business records
Comply with legal obligations

Photographs may be stored indefinitely unless you request removal.

8. Your Rights

Depending on your location, you may have the right to:

Access your personal data
Request corrections
Request deletion
Withdraw consent
Object to certain processing
Request a copy of your data

To exercise these rights, contact us using the details below.

9. Cookies & Tracking

Our website may use cookies or similar technologies to:

Improve performance
Analyse traffic
Enhance user experience

You can disable cookies in your browser settings, though some features may not function correctly.

10. Children’s Privacy

Our services are not directed at children under 18. We do not knowingly collect personal information from minors without parental consent.

11. External Links

Our website may contain links to third‑party sites. We are not responsible for their content or privacy practices.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of our services indicates acceptance of any changes.

13. Contact Us

For questions regarding these Terms & Conditions, please use the contact form on the home page.